Policies and Procedures

The Council’s Mission Statement

The Parish Council is committed to promoting community values, economic well-being, and pride in Lancing.

The Council’s Vision Statement

Working in partnership with the local community to make Lancing a great place to live, work, visit and enjoy.

The Council’s Corporate Objectives

  • To engage, whenever possible, in an open dialogue with residents, to understand their needs, and to explain how the Council will address these needs within the resources and powers available.
  • To understand the issues and aspirations of residents and promote these ideals for the future.
  • To provide high standard, cost-effective services.
  • To enable, assist and encourage other local organisations and agencies to provide services.
  • To promote and represent the best interests of the village for the betterment of the local community.
  • To encourage and promote the economic and commercial vitality of the village through partnerships and other means.
  • To encourage and promote social and community values in the village by working in co-operation and supporting, where practicable, local organisations and groups.
  • To embrace progress, and improve quality of life and healthy living.
COMMUNICATIONS AND ENGAGEMENT POLICIES

Communication Strategy
Communications, Social Media, Email & Internet Policy (2025)
Community Awards Policy
Community Champion Scheme
Data Protection Policy
Death of Senior Figures and Flag Flying Protocol
Document Retention and Disposal Policy
Email and Internet Usage Policy
Freedom of Information Publication Scheme

Grants Policy & Application 2025

Information Technology (IT) Policy 2025

Online Safety Policy
Protocol for Council Meetings Held Remotely By Electronic Means
Public Participation at Meetings Policy
Recording of Public Meetings Policy

COUNCIL MANAGEMENT POLICIES

Code of Conduct
Council Representatives on Outside Bodies Policy
Member Co-Option Policy
Members Allowances and Expenses Policy
Personal Safety Guide for Councillors

GOVERNANCE POLICIES

Business Continuity Policy
Complaints Procedure
Scheme of Delegation
Standing Orders 
Terms of Reference – ACE Committee
Terms of Reference – Finance Governance Committee
Terms of Reference – HR Committee
Terms of Reference – Planning Committee – May 2025

FINANCE POLICIES

Asset Management Policy 2024
Borrowing and Investments Policy (2023)
Debt Recovery Policy 2023
Expenses Policy – 2024
Financial Regulations 2025
Petty Cash Policy – May 2025
Procurement Policy
Reserves Policy 2023
Risk Management Policy 2023

ENVIRONMENT POLICIES

Environmental Policy
Sustainability Framework

 

 

 

BUILDINGS & FACILITIES POLICIES

Beach Hut Selling Policy (2025)
Building Security
Concessions Policy (2025)
Fire Safety Process – 2025
Lancing Parish Hall CCTV Policy and Code of Practice
Memorial Policy – 2025
Memorial Bench Appendix 1
Memorial Bench Appendix 2
Memorial Tree & Shrub Appendix 3
Regulations Relating to Recreation Areas

EMPLOYMENT & PERSONNEL POLICIES

Absence from Work Policy
Annual Leave Policy (2025)
Behaviour code for adults working with children & young people
Behaviour code for children & young people
Bereavement and Compassionate Leave Policy
Bullying and Sexual Harassment Policy
Capability Policy (2025)
Confidential Reporting (Whistleblowing) Policy
Disciplinary Policy
Employee Expenses Policy
Employee Handbook
Employee Health and Safety Policy Including Lone Working
Employee Pension Policy
Exclusion, Diversity & Inclusion (EDI) Policy (Oct 2024)
Grievance Procedure
Health and Safety Policy
Lone Working Policy
Menopause Policy and Guidance for Managers
Pensions Discretions Policy
Preventing Sexual Harassment – Risk Assessment
Recruitment Policy (2024)
Safeguarding Children and Adults at Risk Policy
Sickness Absence Policy (2025)
Staff Appraisal Policy
Staff Long Service Award Policy
Time off in Lieu (TOIL) Policy
Training and Development Policy
Volunteer Policy 2025

FORMS,LOG BOOKS & AGREEMENTS

Allotment Tenancy Agreement 2025
Beach Hut Booking Request Form
Beach Hut Hire Agreement
Beach Hut Licence – April 2025
Hall Hire Terms & Conditions – April 2025
Hall Hire Costs
Hall Hire Agreement
Bandstand Hire Agreement
Hire Agreement of Beach Green
Fire Safety Logbook
Weekly Cleaning Logbook
Return to Work Form